Capture, process, connect and automate all of your document and forms processing directly from your Ricoh Multifunction Product (MFP).

Today, organisations need to do more than just capture and convert paper into PDF. They need to lower costs, automate workflows, reduce their eco-footprint and improve security and regulatory compliance.

Nuance eCopy ShareScan securely puts paper-based data directly into electronic workflows. Starting at the Ricoh MFP, you can capture, process, connect and automate paper information into digital information that flows effortlessly into and through the electronic channels of your business. The result: piles of paper shrink and business accelerates.


A powerful MFPs and OCR solution for processing forms and documents
From forms processing and barcode based routing to document encryption, job batching, offline processing and more, eCopy ShareScan Suite delivers production-calibre OCR within a superior user experience.

Process Forms Faster
With Zonal-OCR, you can home-in on precise, pre-defined fields, extract data and pass it to back-end applications.

Automatically convert hardcopy originals into accurate, formatted, editable softcopy
Scan, convert, and edit Microsoft Word, Excel, and PDF files – including columns, graphics, and tables. Save time and money, with high accuracy and less reformatting.

Streamlined archival with flexible ECM options
eCopy ShareScan provides comprehensive direct connections to content and document management systems on the market.

Mail and File System integration
Access global and personal address books and browse folders at the MFP – no need to go back to your desk to file or route documents. "Express" mode automates routine e-mail distributions and sent e-mail appears in the user’s personal "Sent Items" folder.

Strong security and seamless active directory integration
ShareScan integrates directly with Active Directory and your system user security credentials so you can require users to enter credentials to access the system and connected applications. It also can encrypt documents for greater security over public networks.

Key features 

  • A wide range of native connectors to back-end systems gives your organisation the highest level of future proofing.

  • Native integration with Microsoft Exchange and Lotus Notes means increased productivity and enhanced security.

  • Compatibility with industry standard barcodes enables your organisation to spend more time on core activity and less time on manual tasks.

  • eCopy utilises the Nuance OmniPage OCR (Optical Character Recognition) engine. Scanned documents are a 98.2% accurate reflection of the original.


Operating Systems
The following operating systems are supported by ShareScan 5.0:
Windows XP SP3 32-bit
Windows Vista SP2 32-bit / 64-bit
Windows 7 32-bit / 64-bit
Windows Server 2003 SP2 32-bit / 64-bit
Windows Server 2008 32-bit / 64-bit, Windows Server 2008 R2

On Windows XP and Vista .NET Framework 3.5
Operating system works with the bundled ShareScan customised Apache Tomcat.

Memory Configuration
1 GB physical memory (minimum); 2 GB recommended.
5 GB disk space (including SQL server and prerequisites).

Drive Type
The drive type must be IDE or SCSI.

Drive Format
ShareScan requires an NTFS format.


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Graham Sutton
Financial Director, Trent Barton Buses
2014-10-16, 09:59
"Sterling have supplied our group of companies with photocopiers and printers for over 11 years. Throughout those years, the level of service and … read more
Martin Mansell
Financial Director, Tex Industrial Plastics
2014-10-16, 09:58
“Tex have used Sterling Business Systems to provide and maintain our photocopiers and office printers for over twenty years. The service has been … read more
Beverly Bunting
Senior Admin Officer, NORSACA
2014-10-16, 09:57
"It was important for us to seek the services of a local established company.

We selected Sterling as NORSACA amongst other things, believes in … read more
Sally Blanchard
Office Manager, NRA Roofing & Flooring Services Ltd
2014-10-16, 09:55
"As a long standing customer of Sterling Business Systems, we did not hesitate to approach them when we needed to upgrade our copier / printer / … read more