Total Print and Copy Cost Control for Educational Institutions.

Many organisations such as universities, schools and libraries are under pressure to provide ready access to information and printing to both registered staff and anonymous users. At the same time, there is a strong need to allocate and recover output costs.

Equitrac Express™ provides the exact tools you need to efficiently monitor, manage and recover document output costs. It creates a secure environment within which only the allocated users can release their documents, using flexible payment methods.


Equitrac Express™ is a simple to use solution for public access environments to: 

  • Allocate output costs to individuals, departments or billing codes 

  • Provide convenient card, cash or account based payment 

  • Set and enforce student print quotas 

  • Learn exactly how printers and copiers are being used 

  • Increase service levels and reduce help desk calls


Key Features

School-wide Print Expense Management
School-wide cost allocation and expense management

Software based capture, costing and reporting of all printing and copying expenses

Scalable architecture accommodates multi-school deployment

Ricoh unique embedded Print & Copy Control (PCC)

PageCounter™ terminal option for copy control and secure printing

Centralised and departmental account management tools

Device status management and fault tracking

Integrated Document Output Management
Rules based local and network printing and routing

Follow-You™ secure printing technology

Copy control and tracking with Ricoh unique embedded PCC and PageCounter™ terminals

Flexible Pricing and Accounting
Easily managed, comprehensive central price lists

Pricing by page and print attributes

Time and day of week based discounts/surcharges

Account or department based discounts/surcharges

Extensive Reporting
Summary, detailed and total activity reports

Scheduled reports with multiple export options

Report customisation at site and personal levels

Strong Technology Integration
Windows® Server 2003/2003 R2 (x86, x64), 2008 (+86, x64,  Windows Server 2008 Server Core is not supported), 2008 R2  (x86, x64,  Windows Server 2008 Server Core is not supported)

Citrix® and Windows Terminal Services compatible

Support for Windows®, NetWare™, UNIX® and Linux® print servers

Support for Macintosh workstations

Microsoft SQL Server and Oracle® database support

Windows 2003, 2003 R2, 2008, 2008 R2 cluster support

Flexible Payment Options
Charging to user, department, subsidy or billing code

Self serve account deposit device support

Administration-free anonymous online account support

Support for legacy value card readers

Support for serial connected card readers & several coin/bill interfaces

Support for network account deposit units

Automatic Meter Readings
Aficio™ Counter Manager, a Ricoh unique module integrated with Equitrac Express™ to capture a.o. print, copy, fax meter readings per device

For further details, system requirements and availability of compatible multifunctional products, and locally supported vending equipment (coin, bill and card systems), please consult your local supplier or download the technical specification here.  
All brand and/or product names are trademarks of their respective owners. Specifications are subject to change without notice.


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Graham Sutton
Financial Director, Trent Barton Buses
2014-10-16, 09:59
"Sterling have supplied our group of companies with photocopiers and printers for over 11 years. Throughout those years, the level of service and … read more
Martin Mansell
Financial Director, Tex Industrial Plastics
2014-10-16, 09:58
“Tex have used Sterling Business Systems to provide and maintain our photocopiers and office printers for over twenty years. The service has been … read more
Beverly Bunting
Senior Admin Officer, NORSACA
2014-10-16, 09:57
"It was important for us to seek the services of a local established company.

We selected Sterling as NORSACA amongst other things, believes in … read more
Sally Blanchard
Office Manager, NRA Roofing & Flooring Services Ltd
2014-10-16, 09:55
"As a long standing customer of Sterling Business Systems, we did not hesitate to approach them when we needed to upgrade our copier / printer / … read more